R Management Instruction Date September 1, 2000 Effective Immediately Number AS-270-2000-5 Obsoletes None Unit Inspection Service Kenneth Weaver
Chief Postal Inspector
Inspection Service CONTENTS Policy 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Description 1 . . . . . . . . . . . . . . . . . . . . . . . . . Normal Business Hours 1 . . . . . . . . . . . . . Security Hours 1 . . . . . . . . . . . . . . . . . . . . . Postal Service Headquarters Building
Entrances and Hours of Operation 2 . . . Authorized Access 2 . . . . . . . . . . . . . . . . . Photo Identification/Access Badges 2 . . Color Coding 3 . . . . . . . . . . . . . . . . . . . . Obtaining Identification/Access
Badges 3 . . . . . . . . . . . . . . . . . . . . . . . . Reporting Lost or Stolen ID/ACS
Badges 3 . . . . . . . . . . . . . . . . . . . . . . . . Obtaining a Replacement Badge 3 . . Returning ID/ACS Badges 3 . . . . . . . . Access Control for Restricted Interior
Areas 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . Security Screening 4 . . . . . . . . . . . . . . . . . Postal Service Headquarters
Employees, Postal Service
Governors, Contract Employees,
Union Officials, Advisory Committee
Members, and Tenants 4 . . . . . . . . . . . Visitors 4 . . . . . . . . . . . . . . . . . . . . . . . . . 1 Management Instruction AS-270-2000-5 Postal Service Headquarters
Access Control System Policy United States Postal Service Headquarters, 475 LEnfant Plaza, SW,
Washington, DC, is open for the purpose of conducting business with the
United States Postal Service. Access to the Postal Service Headquar-
ters building is authorized in accordance with the policy outlined in this
management instruction. This policy is being implemented as part of the
installation and deployment of an Access Control System (ACS) for
Postal Service Headquarters. Access policies may be subject to modifi-
cation at any time. Description The Access Control System consists of optical turnstiles, magnetome-
ters, x-ray scanners, proximity readers, emergency call boxes, and
voice call boxes. Postal Police will staff the various entrances where the
Access Control System is in operation. Normal Business Hours Normal business hours are 6:30 am to 6:30 pm, MondayFriday
(holidays excluded). Security Hours Security hours (nonbusiness hours) are 6:30 pm to 6:30 am,
MondayFriday; and all hours on Saturday, Sunday, and holidays. CONTENTS Postal Service Headquarters Building
Entry and Exit 4 . . . . . . . . . . . . . . . . . . . . . . . Promenade, North, and South Lobbies 4 Individuals With Postal Service ID/ACS
Badges: Postal Service Headquarters
Employees, Postal Service Governors,
Contract Employees, Union Officials,
Advisory Committee Members, and
Tenants 4 . . . . . . . . . . . . . . . . . . . . . . . . Individuals Without Postal Service
ID/ACS Badges: Postal Service
Headquarters Employees, Contract
Employees, Union Officials, Advisory
Committee Members, and Tenants 5 . Visitors to Postal Service
Headquarters 5 . . . . . . . . . . . . . . . . . . . Parking Facility Access 7 . . . . . . . . . . . . . Postal Service Headquarters
Employees, Postal Service Governors,
Contract Employees, Union Officials,
Advisory Committee Members, and
Tenants 7 . . . . . . . . . . . . . . . . . . . . . . . . Visitors 7 . . . . . . . . . . . . . . . . . . . . . . . . . Loading Dock Access 9 . . . . . . . . . . . . . . Postal Service Headquarters
Employees, Postal Service Governors,
Contract Employees, Union Officials,
Advisory Committee Members, and
Tenants 9 . . . . . . . . . . . . . . . . . . . . . . . . Commercial and Freight Personnel 9 Other Considerations 9 . . . . . . . . . . . . . . . . Assistance to Persons With Disabilities 9 Fire and Evacuation Emergencies 9 . . . . Emergency Call Boxes 10 . . . . . . . . . . . . . Purpose 10 . . . . . . . . . . . . . . . . . . . . . . . . Locations 10 . . . . . . . . . . . . . . . . . . . . . . . 2 Management Instruction AS-270-2000-5 Postal Service Headquarters Building
Entrances and Hours of Operation The entrances and hours of operation are indicated as follows: a. North Lobby 6:30 am to 6 pm, MondayFriday. b. South Lobby 24-hour access, 7 days a week. c. Promenade 6:30 am to 6:30 pm, MondayFriday. d. Parking Facility 24-hour access, 7 days a week. e. Loading Dock 7 am to 4 pm, MondayFriday. Authorized Access Compliance with procedures in this management instruction and the 39
Code of Federal Regulations (CFR) Section 232.1 is required for entry
into Postal Service Headquarters. All individuals must pass through
optical turnstiles to enter the facility. Visitors must additionally pass
through magnetometers and have items in their possession x-rayed
before entry is authorized. Note: The Postal Inspection Service, Office of Inspections (x 4473), must be immediately notified of any personnel action restricting
an employees access to Postal Service Headquarters. Immedi-
ately notify the Postal Police (x 4566) when such personnel
actions occur after hours or on weekends. Photo Identification/Access Badges All Postal Service Headquarters employees, Postal Service Governors,
contract employees, union officials, advisory committee members, and
tenants conducting business at Postal Service Headquarters will be
issued color-coded photo identification/access control system (ID/ACS)
badges. The ID/ACS badge must be displayed at all times that an indi-
vidual is in Postal Service Headquarters, including when the individual
enters and exits. Visitors to Postal Service Headquarters will be issued
temporary access control badges that must be displayed while in Postal
Service Headquarters. The badges must be presented to Access Con-
trol System proximity readers, located at all building entrances, in order
to enter and exit Postal Service Headquarters. Note: ID/ACS badges are accountable items. 3 Management Instruction AS-270-2000-5 Color Coding Postal Service Headquarters ID/ACS badges are color coded as follows: a. Blue background Postal Service Headquarters employees
within the District of Columbia, Maryland, and Virginia who work
in functional areas that report directly to a Headquarters vice
president and Postal Service employees detailed to
Headquarters. b. Red background Contract employees. c. Green background Union officials, advisory committee
members, and tenants. d. Black background Visitors and temporary issues. e. Aqua blue background Postal Service Governors. Obtaining Identification/Access Badges A Postal Service Headquarters Identification/Access Application must
be completed to obtain an ID/ACS badge. Authorization from the ap-
propriate unit Postal Career Executive Service (PCES) manager is re-
quired. Employees requesting access to other Headquarters units with
interior access control require access approval from that units PCES
manager. ID/ACS badges are issued in the ID Badge Room, 1P331,
according to the posted schedule. Information regarding the scheduling
of appointments can be obtained by calling x 3670. Reporting Lost or Stolen ID/ACS Badges Report lost or stolen ID/ACS badges to the Postal Inspection Service,
Office of Inspections, Room 3800 (x 4473) immediately. Obtaining a Replacement Badge A replacement fee is charged for any lost or stolen ID/ACS badge. The
fee is the market value of a replacement badge. Replacement ID/ACS
badges are issued in the ID Badge Room, 1P331. Returning ID/ACS Badges The Postal Inspection Service, Office of Inspections in Room 3800
(x 4473), should be notified immediately when ID/ACS badge holders
retire, transfer, resign, or are separated from the Postal Service. The
appropriate manager should obtain the ID/ACS badge, handle it as
accountable property, and return it to the Office of Inspections. Head-
quarters tenants must immediately notify the Office of Inspections
when their employees retire, transfer, resign, or are separated. Their
tenant ID/ACS badges must be returned to the Office of Inspections
immediately. 4 Management Instruction AS-270-2000-5 Access Control for Restricted Interior Areas Additional access authorization is required for entrance into certain
interior areas and offices at Postal Service Headquarters. Employees
and contract employees who work in or have specific authorization to
enter these secure areas must have their ID/ACS badge encoded to
allow access. Authorized individuals must present their Postal Service
Headquarters ID/ACS badge to the proximity reader outside of the door
leading to the restricted office area. Once the system grants authoriza-
tion, the electronic door lock will disengage to allow entry. Those individ-
uals who are not authorized to be in a restricted area must use the voice
call box to notify the employee they wish to see. The voice call box allows
the visitor to scroll through the names of the employees and contractors
assigned to the unit to contact them. Security Screening Postal Service Headquarters Employees, Postal
Service Governors, Contract Employees, Union
Officials, Advisory Committee Members, and Tenants Individuals with Postal Service ID/ACS badges are not normally subject
to the x-raying of their belongings and to magnetometer screening prior
to entry. The security screening procedures may change in the event of
an upgraded security level, during periodic checks, or at the discretion
of the Postal Police. Visitors Visitors are subject to the x-raying of their belongings and magnetome-
ter screening before entrance is authorized. Postal Service Headquarters Building
Entry and Exit Promenade, North, and South Lobbies Individuals With Postal Service ID/ACS Badges:
Postal Service Headquarters Employees, Postal
Service Governors, Contract Employees, Union
Officials, Advisory Committee Members, and Tenants During Normal Business Hours Entering Individuals must present their ID/ACS badge to the access control prox-
imity readers. This allows passage through the optical turnstiles. 5 Management Instruction AS-270-2000-5 Exiting Individuals must present their ID/ACS badge to the access control prox-
imity reader in order to exit through the optical turnstile. During Security Hours Entering Individuals must enter through the south lobby. To enter, individuals
must follow the same entering procedures as defined in During Normal
Business Hours above. Exiting To exit, individuals must follow the same exiting procedures as defined
in During Normal Business Hours above. Individuals Without Postal Service ID/ACS Badges:
Postal Service Headquarters Employees, Contract
Employees, Union Officials, Advisory Committee
Members, and Tenants All individuals without Postal Service ID/ACS badges will be consid-
ered visitors and must follow the regulations defined in Visitors to
Postal Service Headquarters below. Visitors to Postal Service Headquarters During Normal Business Hours Entry and Exit Locations Visitors must enter and exit through either the promenade or the south
lobby. During Security Hours Entry and Exit Location Visitors must enter and exit through the south lobby. General Procedures for Entry and Exit In cooperation with the Postal Police officer (PPO), visitors must follow
these steps for entering and exiting. Visitor Step 1 Upon arrival, must present an approved form of photo identification (e.g., state-issued drivers license) to
the PPO. PPO Step 2 Records the visitors pertinent information in an
access log and issues a temporary access badge. Visitor Step 3 Must allow all belongings (e.g., briefcases, purses, etc.) to be x-rayed before entry is permitted. Visitor Step 4 Must pass through a metal detector. Visitor Step 5 Must pass through an optical turnstile using the temporary access badge. Note: All persons parking in
Postal Service Headquarters
must comply with procedures
in MI AS-510-2000-4, Postal
Service Headquarters
Parking. 6 Management Instruction AS-270-2000-5 Visitor Step 6 Must exit from the Headquarters building using temporary access badge. Visitor Step 7 Must return the visitors temporary access badge to PPO. Visitors Require Sponsorship All visitors to Postal Service Headquarters must be sponsored at all
times while in the building. The sponsor can be a Postal Service Head-
quarters employee, Postal Service Governor, contract employee, union
official, advisory committee member, or tenant. To facilitate the visitors
entry, the sponsor should notify the Postal Police, either in writing, at
Room 1P301 or by e-mail at hdqvisitor@uspis.gov. Notification should
be made at least 24 hours in advance whenever possible. The notifica-
tion should include (at a minimum) the visitors name, the Postal Service
Headquarters contact, and the contacts telephone number. Types of Visitors Visitors Lacking Approved Identification Visitors to Postal Service Headquarters who have no form of identifica-
tion (e.g., children) must be sponsored by a Postal Service Headquar-
ters employee, Postal Service Governor, contract employee, union offi-
cial, advisory committee member, or tenant, and be escorted at all times
while in the building. The sponsors of these visitors must report to the
south lobby or promenade to escort their visitors. Sponsors must ensure
that children are escorted at all times while in the building. Visitors to the Postmaster General (Unscheduled and Unsponsored) Visitors to the postmaster general (PMG) who have no appointment and
are not sponsored will not be allowed entry into Postal Service Head-
quarters. Postal Police are instructed to advise the visitor to call the
PMGs office to schedule an appointment. Library Visitors Visitors to the Postal Service Library are allowed inside Postal Service
Headquarters solely for visiting the library. These visitors must comply
with all entering and exiting procedures described under General Proce-
dures for Entry and Exit above. In addition, Postal Police will retain the
visitors photo identification and return it when the visitor exits the build-
ing. Visitors without proper identification will not be allowed access to the
Library. Commercial Delivery Services Commercial delivery services (e.g., couriers, florists, and process serv-
ers) must contact the Postal Police at the south lobby entrance. The
individual for whom the delivery is intended will be contacted and must
meet the delivery person at the south lobby. The Postal Police must not
accept delivery from a commercial delivery service. 7 Management Instruction AS-270-2000-5 Parking Facility Access Postal Service Headquarters Employees, Postal
Service Governors, Contract Employees, Union
Officials, Advisory Committee Members, and Tenants During Normal Business Hours Entering Access to the Postal Service Headquarters parking facility is restricted
to authorized vehicles (e.g., automobiles, motorcycles, and bicycles)
and the driver and all passengers are required to present Postal Service
ID/ACS badges to the access control proximity reader before entry.
Vehicles entering and exiting Postal Service Headquarters are subject
to the provisions contained in 39 CFR Section 232.1. The driver must
present his or her ID/ACS badge to a fixed position proximity reader.
Passengers must present their ID/ACS badges to the portable proximity
reader handheld by Postal Police. Once entry authorization is granted,
the driver should immediately park the vehicle in the assigned parking
space. To expedite the entrance process, employees are requested to
have their ID/ACS badges out and ready. Note: Employees without their ID/ACS badges are not allowed to enter through the parking facility and must obtain a temporary
access badge at either the south lobby or promenade en-
trances. Exiting Prior to exiting, the driver and all passengers must present their ID/ACS
badges to one of the proximity readers in the parking facility. During Security Hours Entering During security hours, the parking facility door is normally closed. The
driver and passengers should approach the parking facility entrance
with Postal Service ID/ACS badges ready and present them to the fixed
position proximity reader. Once authorization is granted, the vehicle
should immediately be parked in the assigned parking space. Exiting To exit, driver and passengers must follow the procedures in During
Normal Business Hours above. Visitors Not Authorized Access Via Parking Facility at Any Time Visitors, including non-Postal Service personnel who are members of
carpools or vanpools, will not be allowed access into the Postal Service
Headquarters parking facility. All passengers without ID/ACS badges
must exit the vehicle before entering the parking facility. 8 Management Instruction AS-270-2000-5 Carpool or Vanpool Exceptions for Limited Access Non-Postal Service personnel belonging to authorized carpools or van-
pools are allowed to enter and park the carpool or vanpool vehicle in the
authorized parking space only when all of the following criteria are met: a. The Postal Service Headquarters employee having authorization
to utilize a carpool or vanpool parking space is not reporting to
work at Headquarters due to an emergency. b. No other Postal Service Headquarters employees who are
members of the carpool or vanpool are available to drive the
vehicle into the parking facility. c. The vehicle to be parked displays a valid Postal Service
Headquarters parking tag. d. The Postal Service Headquarters employee with parking
authorization has notified the Parking Coordinator, Headquarters
Facility Services, in advance and has obtained authorization for
the visitor to enter the parking facility. In addition, he or she must
notify the Postal Police. Procedures for Non-Postal Service Personnel Access for
Entering and Exiting The following steps must be followed when non-Postal Service person-
nel are granted access for entry and exit as described above: Non-Postal Service
Personnel Step 1 Temporarily parks his or her
vehicle on lobby level outside the north
and south lobbies and reports to the south
lobby to obtain a temporary ID/ACS badge. PPO Step 2 Provides non-Postal Service
personnel a temporary access badge
(ID/ACS) to enter Postal Service
Headquarters. Non-Postal Service
Personnel Step 3 Returns to vehicle, drives to the
Headquarters parking facility entrance, and
presents the ID/ACS badge to the
appropriate proximity reader. Non-Postal Service
Personnel Step 4 Must immediately park in the
assigned parking space and exit through
the promenade or south lobby. Non-Postal Service
Personnel Step 5 Upon return to Postal Service
Headquarters, must enter through the
promenade or south lobby and present the
temporary access badge to the proximity
reader. Non-Postal Service
Personnel Step 6 Must immediately get in his or
her vehicle and drive to the PPO at the
parking facility entrance. 9 Management Instruction AS-270-2000-5 Non-Postal Service
Personnel Step 7 Presents the temporary access
badge to the proximity reader and
surrenders it to the PPO. PPO Step 8 Accepts the returned temporary
access badge from the visitor. Loading Dock Access Postal Service Headquarters Employees, Postal
Service Governors, Contract Employees, Union
Officials, Advisory Committee Members, and Tenants Individuals authorized to utilize the loading dock must present their
ID/ACS badges to the proximity reader located in the loading dock area
to enter or exit Postal Service Headquarters at that location. Commercial and Freight Personnel Note: There are no deliveries to Postal Service Headquarters at the dock without prior authorization and approval from the address-
ee or from Headquarters Facility Services. Dock Drop-Off Upon arrival, employees of commercial and freight companies having
deliveries for Postal Service Headquarters must contact the Postal Po-
lice officer assigned to the dock. Preapproved Vendors Vendors who provide services at regular intervals to numerous Postal
Service Headquarters units can apply for a temporary access badge that
will be issued according to normal visitor procedures. These preap-
proved vendors are to be allowed entry without sponsorship. Names of
preapproved vendors are kept on a list maintained by the Postal Police. Other Considerations Assistance to Persons With Disabilities The Access Control System at Postal Service Headquarters complies
with the Americans With Disabilities Act (ADA) and Handbook RE-4,
Standards for Facility Accessibility by the Physically Handicapped. Fire and Evacuation Emergencies The Access Control System is designed to immediately disengage and
allow unobstructed egress during fire or other emergencies requiring
building evacuation. 10 Management Instruction AS-270-2000-5 Emergency Call Boxes Purpose Emergency call boxes are installed to report emergencies requiring
immediate attention (medical, fire, security, etc.). Postal Police must
respond and make necessary calls for outside assistance when re-
quired. Locations Emergency call boxes are positioned in the center of each parking
facility level and are easily identified by the blue strobe light attached to
the unit.