Education
Resource Grant
Information and
Instructions
Fiscal
Year 2011
Education Resource Grants assist Delaware’s
arts organizations in developing and serving as education resources
to Delaware’s schools on behalf of their students. Connecting the
educational expertise of the schools to the richness of Delaware's arts
resources is key to enriching learning in and through the arts.
Education Resource
Goals
The Division of the Arts has established
two goals for Education Resource grants:
Strengthen school-based arts
education projects, programs, and activities that utilize the arts education
resources of the Delaware arts community.
Strengthen arts organizations’
capacity to serve as professional development resources for teaching
artists and educators.
Eligibility
The following organizations are eligible
to apply for Education Resource funding*
Delaware public schools with
an established arts curriculum, pre-K through 12
Delaware public school districts
and/or consortia of public schools
Professional arts service
or arts education organizations, based and chartered in Delaware
Non-profit arts organizations
with a commitment to arts learning, based and chartered in Delaware,
whose primary mission is to produce, promote, present, or teach the
arts.
*Only one application from an arts organization
or school as the lead applicant will be accepted each year.
Please note the following restriction:
No individual may compile or submit
an application on behalf of an organization if that individual is a
member or relative of a member of the Delaware State Arts Council or
Division staff.
Receipt of state and federal grants carries
with it certain obligations and responsibilities. The Division of the
Arts retains the right to withhold funding if a grantee is found not
to be in compliance with state and/or federal obligations.
Before beginning the grant application
process, review the information contained in the following documents:
Delaware Division of the Arts Grantee Responsibilities, and National
Endowment for the Arts Requirements for Subgrant Recipients. These
documents explain the obligations of Division grantees. Both reports
can be downloaded at www.artsdel.org/grants/schoolgrants.
Evaluation Criteria and
Considerations
The following criteria are utilized to
evaluate each Education Resource Grant application. The more effectively
an applicant’s proposal addresses these criteria, which will be used
by panelists to review the applications, the more competitive that proposal
is likely to be.
Alignment of the project with
one of the Division’s goals for Education Resource projects.
Alignment of the project with
Delaware’s Visual and Performing Arts Standards, which can be found
at http://www.doe.k12.de.us/infosuites/staff/ci/content_areas/vparts.shtml
Measurable and attainable
educational goals related to student learning, program development,
or professional development.
Evidence of:
Program evaluation, i.e.,
measuring the success of the project;
Student assessment, i.e.,
measuring what students have learned; and
Clearly defined management
and implementation procedures.
Viability of the project/proposal
(i.e., realistic timeline, goals), in light of available resources,
staff, and age-appropriateness of activities.
Appropriateness of the selected
artist or arts resource, based on artistic quality, training, and experience
Realistic budget projections
for the project’s income and expenses, with a variety of funding sources
and evidence of the organization’s ability to complete the project.
Examples of Projects
Eligible for Education Resource Grant Funding
You may contact the Arts Education Coordinator
at the Division of the Arts to review your project ideas to determine
if they qualify for Education Resource support. Projects that have been
supported in the past include, but have not been limited to:
Collaborations between artists
and/or arts organizations and schools in standards-based educational
programming that directly impacts school curriculum.
Development and implementation
of standards-based curriculum, teaching, or professional development
models for including arts education in pre-K through 12 curricula.
Development and/or implementation
of assessment models/tools to measure student learning in the classroom.
Consultants to work with arts
organizations in developing/evaluating school-based arts education programs/projects.
Matching Funds and Grant
Caps
A minimum 50% match for direct expenses
will be required for Education Resource grants. Education Resource grants
will not exceed $20,000. Prior funding does not guarantee future funding.
Expenses Eligible for
Education Resource
Division funds can be used to support
the following expenses related to a Resource project:
Arts organization administrative
costs directly related to the project
Fees paid to outside professionals,
consultants, artists, facilitators, working directly with the project
Supplies (consumables used
exclusively
for the project)
Fees paid for third-party
space rental (Note: space owned or managed by a partner may not be included)
School staff pay for planning
purposes outside the regular school day
Admission charged for student
attendance at arts exhibits/performances directly related to project
and curriculum goals
Expenses Not Eligible for Education Resource
Division funds may not be used
to support the following expenses related to Resource projects:
Transportation to/from curriculum-based
events and meetings taking place within Delaware (Student transportation
costs may be included for matching purposes only, but not as part of
the grant request).
Space rental fees if the space
is owned or managed by a partner
School staff salaries for
regular school time
Tuition fees, scholarships,
or scholarship funds
Awards or cash prizes
Activities outside Delaware
Capital expenditures (purchase
of equipment such as computers, musical instruments, etc.)
Expenses incurred outside
the grant period
Meals/refreshments
Grant Period
Funding awarded in the FY2011 grant cycle
must be spent on programs and activities that occur during the Division’s
Fiscal Year 2011, which runs from September 1, 2010 through August 31,
2011.
Application Deadline
and Filing
The Fiscal Year 2011 Education Resource
Grant Application form may be downloaded in either Microsoft Word or
PDF format from the Division web site at www.artsdel.org/grants/schoolgrants.
To be eligible for funding applications
must:
Be typed and submitted as
hard copies to the Division on current application forms.
To reduce waste and speed processing,
grant applications should be copied double-sided on white 8.5×11-inch
paper; collated and stapled in the order requested; and submitted without
covers, folders, or other packaging.
Include all of the necessary
information and attachments, presented in the required format.
Be signed by the organization’s
chief authorizing official to indicate agreement with all legal and
technical requirements as set forth in these guidelines.
Be collated per the application
instructions, with one (1) original and ten (10) collated copies of
the complete application packet, including all attachments.
Be postmarked or hand-delivered
to the Division office no later than 4:30 p.m. on March 1, 2010.
Notification of Grant
Awards
After all applications have gone through
a grant review process, the Delaware State Arts Council will make funding
recommendations for Fiscal Year 2011 to the Division Director at the
Council’s June 2010 funding meeting. Applicants will be notified of
final funding decisions after July 1, 2010, following the Council meeting
and passage of the state budget. For details on the grant review process,
download Delaware Division of the Arts Grant Review Process at www.artsdel.org/grants
Proceed to next page
for Application Procedure 
Education Resource Grant Application Procedure
Applicants are required to submit one
(1) original and ten (10) collated application packets organized in
the following order:
Fiscal Year
2011 Education Resource Grant Application form
Complete the Fiscal Year 2011 Education
Resource Grant Application form. The application form can be downloaded
from the web site at www.artsdel.org/grants/schoolgrants.
Education Resource Grant
Narrative
Label your narrative: [Organization
Name] FY2011 Education Resource Grant Narrative
The narrative must
have 1” margins
use a Times New Roman or Arial
10-point font or larger
be double-spaced
be no more than five (5) numbered
pages long
be copied double-sided
Note: Narratives that do not
comply with length and format requirements may not be accepted.
The narrative must include detailed
information about each of the following items. Label each of the items
with the indicated letters:
The goals, activities, timeline,
and anticipated outcomes for your project. Be sure to align the proposed
goals and activities with Delaware Visual and Performing Arts standards.
An explanation of how the
project meets the Division’s goal(s).
A description of roles and
responsibilities that identifies how the project will be implemented,
and by whom.
A description of the students
being served (grade level, number of students…) and the artists and/or
arts resource that will be used.
Planned evaluation, assessment,
and documentation procedures to monitor the progress of the project
and student learning.
Project
Budget
Label your response as follows:
[Applicant Organization Name] Education Resource Budget
Submit a one-page balanced budget
that delineates the anticipated income and expenses for the project
activities. Include any state and federal funding as well as your Division
grant request in the income portion of the form.
Support Materials
(if applicable)
Submit eleven (11) identical collated
sets of support materials, one for each copy of the application.
A résumé and/or curriculum
vitae should be included for any teaching artists or consultants
that may be used for the project. If artists and/or consultants have
not yet been selected, provide an explanation of the process, including
criteria that will be used, in the selection of artists and/or consultants.
Materials that a) would
be helpful to a panel in determining the nature of the proposal,
b) demonstrate the organization's previous experience with such
work, and/or c) demonstrate how the project fits into the organization's
broader educational goals.
Letters of support from participants
in the project.
Evaluation/Assessment tools
and data collected from those tools.
Checklist
Include one copy of the FY2011 Education
Resource Grant Application Checklist, included with the application
form (www.artsdel.org/grants/schoolgrants).
Education Resource Grant
Information and
Instructions
FY2011
Delaware
Division of the Arts
820 N. French
Street, Wilmington, DE 19801
302-577-8278 www.artsdel.org
Education
Resource Grant
Information and
Instructions
FY2011
Education
Resource Grant
Information and
Instructions
FY2011
FY2011 Education Resource
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